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Create a new external or internal job as an admin

Available for the following plans: Employment Lite, Employment Plus, Employment Unlimited
Available for the following HR plans: Standard, Premium, Platinum 
Available for the following User Access level: Admin   

Hiring the right talent requires using the right job posts. It is therefore crucial that you use a job posting platform that not only simplifies job creation but also optimizes candidate selection.

With the Add new job feature, you can post internal and external roles and customize them according to your candidate criteria, pre-screening questions, and hiring managers. The feature uses SmartMatch to identify top candidates based on your job posting and preferences.

Add an external job

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Add an internal job

Step One: Create an internal role
  1. Log into your Employment Hero HR platform.
  2. On the left-side menu, select Recruitment.
  3. Select the Recruitment sub-menu item.
  4. Click Add New Job, then, on the dropdown that will then appear, click Create internal role. 
  5. On the 'Add new job' window, click Create from scratch.
     
  6. Now you are on the 'Create a job' page, begin by filling in the form fields in the 'Job title, industry and location' section.
     
  7. Scroll down to the 'Employment details' section of the form and fill in its fields.
  8. Finish the form by filling in the fields in the 'Salary and contact details' section.

    Tip: When referring to the Pay Rate part of the form, you may see a blue information box that provides Salary Insights Data. This information box will cover the salary range (for example, $49,577 to $59,999 p.a.) that applies to your advertised job title and its location.
     
  9. Click 'Create job'.

    You will now be on the Screening Questions section. Continue to Step Two of this article.
     
Step Two: Enter screening questions
  1. If you wish to add screening questions (they are optional), click Add a question and input one or more questions. Otherwise, click Skip and refer to step 14 of this article.
     
  2. (Optional) If you chose to click Add a question (rather than 'Skip'), enter the question into the one or more 'Question' fields you want your candidates to answer.
  3. Decide whether to select the 'Required' checkbox if you want the question to be mandatory.
  4. (Optional) Just click 'Add a question' if you would like to ask more than one question, and then repeat the process mentioned in steps 11 and 12.

    Tip: If you would prefer not to enter information manually, you can choose a template from the 'Select template (Optional)' drop-down button and click the 'Magically generate a question' button (the yellow stars button)

     
  5. When you are satisfied with how you have input your screening question(s), click Save.

    You will now be in the Hiring Process section. Continue to Step Three of this article.
     
Step Three: Enter hiring process information
  1. Select one or more hiring processes available (e.g. 'In Review').

    If you select a hiring process that is a drop-down button, you will now see a form called 'Evaluation'.

     
  2. (Optional) Fill in the fields of the Evaluation form by entering a section name and the question(s) you think will help Employment Hero evaluate the right talent. If you do not want to fill out one or more evaluation forms, click Continue and skip to step 18 of this article.

    Tip: You can click Save (next to the 'Reset' button) if you would like to save your progress before continuing.
     
  3. When you are satisfied with what you have inputted in the Hiring Process section, click Continue.

    You will now be on the Hiring Process section. Continue to Step Four of this article.
     
Step Four: Enter team members
  1. (Optional) Click the drop-down button in the 'Hiring managers (Optional)' field and select the name(s) of any available individuals you want to access and manage all aspects of the job.
  2. Click Save & continue.

    You will now be on the Find Candidates section. Continue to Step Five of this article.
     
Step Five: Save pre-selected job board

Note: As you are posting an internal job, there will be one free job board on this page. Employment Hero will automatically pre-select this free job board that will be specific to your organization.

  1. Click Save & continue.

    You will now be on the final page of the Find Candidates section.

    Note: The 'Only employees can apply' toggle will be automatically active as your job

  2. Click Save & continue.
     
  3. You will now see a confirmation window called 'We have sent it off to be posted!'. On that window, click Got it!.

    With your internal job advert now successfully posted, you will see a page showing suitable candidates.
     

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