Available for the following plans: Standard, Premium, Platinum, Unlimited Available for the following user access levels: Admin
To provide better visibility into your payroll accounting before committing to a pay run, you can now review your journal entries during the draft stage for better reconciliation and pre-approval checks.
You can now access your journal data at two points in the platform:
- Inside a Draft Pay Run: Located in the pay run header.
- The Reports Page: Located under Pay > Reports > Journal Report, you can select unfinalized pay runs from the list.
When you download a journal for a pay run that is still in "Open" or "Draft" status, the report will be provided as an Excel (.xlsx) file.
During this process, you will see a disclaimer noting that the report reflects draft data and may change before the pay run is finalized; this notice ensures your accounting team understands that the downloaded figures are not yet final.
While file downloads are available for draft runs, the "Export to QuickBooks" feature remains restricted:
- To maintain data integrity, you can only sync the journal to QuickBooks after the pay run has been finalised.
- If your pay run is in draft mode, the "Export to QuickBooks" option will be hidden or disabled.
- Reconciliation: Check your GL mappings before finishing the pay run.
- Approvals: Send the Excel draft to stakeholders for sign-off on payroll costs.
- Accuracy: Catch categorization errors early to avoid post-finalization adjustments.