Available for the following plans: Employment Unlimited
Available for the following User Access level: Admin
Manage your Employment Hero HR Platform accounts directly from the Google Workspace Admin Centre using our software provisioning integration. This feature streamlines and automates the account creation process for your entire team.
To get started, you will need Google Workspace Admin access.
Getting started
- In Employment Hero, click on Settings .
- In the Security and Access Control section, click Add-ons.
- Scroll down to the Google Workspace section and click the Continue with Google button.
- Log in using your Google Workspace credentials.
- Click the Accept button.
- In Employment Hero, click on People, choose Employee List and select the employee that you would like to view.
- In the Employee Records section, click on the View More tab and select the Account Provisioning option.
- Click the Connect Apps link in the upper-right corner.
- Click the Create Account button.
- Complete the following fields:
- Assign username.
- Send immediatly.
- Date.
- Time.
- Update employees company email to email above.
- Click the Create button. You will receive confirmation that the account has been created, and that an email has been sent to the employee.
- You can also see your list of employees via your Google Workspace Admin Centre.
Daily activities
- Click on People, then click the Employee List sub-menu.
- In the Employee Records section, select the Account Provisioning option.
- Click the Three Dots button.
- Click the Link Existing Account button.
- Click on People, then click the Employee List sub-menu.
- In the Employee Records section, select the Account Provisioning option.
- Click the Three Dots button.
- Click the Unlink Existing Account button
- Click on People, then click the Employee List sub-menu.
- In the Employee Records section, select the Account Provisioning option.
- Click the Three Dots button.
- Click the Resend button
Remove data
- Click on People, then click the Employee List sub-menu.
- In the Employee Records section, select the Account Provisioning option.
- Click the Three Dots button.
- Click the Deactivate Account button
- The employee's status in your Google Workspace Admin Centre will also state that their sign-in is blocked.
Helpful Hint
The account of any employee added through the software provisioning tab will not be deactivated when you disconnect your Google Workspace account. You will need to remove that account manually.
- Click the Settings menu.
- Click General Settings submenu.
- Click the Add-ons button.
- Click the Actions button
- Click the Disconnect button.
- Confirm the disconnection of Google Workspace.
Further information
Three statuses can apply to an account:
- No access: Employee has no known access to the connected application.
- Active: Employee currently has an active account with the connected application.
- Deactivated: Employee has an account with the connected application, but it is currently deactivated/inactive/suspended.
Don't have access to this feature? Contact our friendly sales team if you would like to upgrade your account to gain access to Google Workspace Provisioning with Employment Hero today.
Explore related content
- Microsoft 365 software provisioning: This article walks you through the steps to connect your Microsoft 365 account to Employment Hero.
- Managing your Gmail and recruitment module integration: This feature allows you to connect your Gmail account to your integration module, connecting you to prospective applicants.