Available for the following plans: Standard, Premium, Platinum, Unlimited
Available for the following user access levels: Admin, Owner, Delegated Employees (with Bulk Pay Run Entries permission)
With our new Bulk Payroll Entries feature, you can update multiple pay run entries at once using a quick, spreadsheet-style grid right inside payroll.
This article explains how to:
- Find and open Bulk Payroll Entries
- Add and edit earnings or deductions in bulk
- Use shortcuts, review edits, and save your changes
- Check current feature limitations
Getting started
Managing payroll updates just got a lot smoother. Here is how this feature helps you speed through pay run day:
- Save tons of time: Add bonuses, commissions, or ad-hoc deductions for multiple employees all on one screen.
- Safe staging: Everything you enter is saved as a temporary draft first, so you can review all your numbers before updating the main pay run.
- Fewer mistakes: Built-in checks highlight incomplete or missing information so you can fix issues before submitting.
Depending on your permissions, you can jump into the bulk entry grid in two quick ways:
Option 1: Directly from an open pay run (Admins & Payroll Managers)
- Go to Pay → Payroll → Run Payroll on the left side menu.
- Open your current pay run.
- Click the Payroll Actions drop-down menu near the top right.
- Select Bulk payroll entries.
Option 2: From the left menu (Delegated staff)
- Go to Payroll → Bulk Payroll Entries on the left navigation bar.
- Choose a pay run from either the Open or Finalized tab.
Tip
If you open a payroll that has already been finalized, the grid will open in Read-Only mode with a banner at the top. You will be able to review the entries, but editing controls will be turned off.
Maintain
Inside the grid, you will see two separate tabs: Earning Lines and Deductions.
1. Earning Lines tab
Use this tab whenever you need to add extra income for employees (like bonuses, commission, or extra hours worked).
| Field | What to enter |
|---|---|
| Employee | Pick any active employee included in this pay run. |
| Income Type | Choose the right pay category (e.g., Bonus, Overtime). |
| Cost Centre | Assign the cost to a specific department or location. |
| Notes | (Optional) Add a quick note for your reference. |
| Rate / Amount | Enter a hourly rate or a fixed lump sum. |
| Hours / Units | Enter the number of hours or days worked. |
| Total | This calculates automatically (Rate × Hours/Units) and cannot be edited manually. |
2. Deductions tab
Use this tab to add pay run deductions for your team.
| Field | What to enter |
|---|---|
| Employee | Pick any active employee included in this pay run. |
| Deduction Category | Choose an active deduction category set up for your business. |
| Notes | (Optional) Add a quick note for your reference. |
| Total | Enter the total dollar amount to deduct (this field is required). |
Important note
If you haven't set up any deduction categories yet, you will see a friendly reminder on screen with a handy link to your Settings page.
Here are a few quick tips to make editing even faster:
- Add multiple rows: Click Add Rows at the bottom of the table to add up to 20 blank rows at a time.
- Easy typing: Click straight into any cell to type notes, change numbers, or pick options from dropdown lists.
- Duplicate or remove: Click the Actions menu on any row to copy or delete it. You can also check the boxes next to multiple rows to delete them all at once.
- Change view size: Use the pagination menu at the bottom to view 10, 20, or 50 rows per page.
- Catch missing details: Use the Completion Status filter to find any blank rows or entries that need fixing instantly.
Saving or clearing your work:
- Apply to Payroll: Once everything looks good, click this to update your pay run. If any required details are missing, the system will nudge you to fix or remove those rows before saving.
- Discard: Click this if you want to undo your changes and start over from your last saved version.
Statutory Pay Overrides: At this time, you cannot override system-calculated Statutory Pay (Stat Pay) lines directly inside the bulk grid.
Need to make an override?
Simply navigate to the main Run Payroll screen and update Stat Pay directly within the employee's individual details view.
Explore similar topics
- How to Run Payroll: Learn how to create, edit, and finalize pay runs for your team.
- How to set up and manage your deduction categories: Step-by-step instructions for setting up custom earning types and deduction rules in your company settings.