Set up and manage Workers' Compensation (WCB/WSIB)

1. Gather a list of any employees exempt from Workers' Compensation coverage

   Employment Hero cannot identify exempt employees. If you are unsure, consult your legal team or the workers' compensation body in your province.
2. Gather your Workers' Compensation documentation. You will need to:
   • Identify all provinces in which your business has a workers' compensation obligation
   • For each province, identify all rates and rate classes your business is subject to
   • For each province, identify which employees are covered under which rate

3. Review what earnings Employment Hero considers assessable in your province

   Every default earning type in Employment Hero Payroll is defined as either assessable (subject to workers' compensation premiums) or not assessable. Employment Hero uses the province selected to apply the maximum assessable earnings threshold set by the jurisdiction.

4. Review any custom earnings or benefits

   • If the benefit is set to be subject to Income Tax: Employment Hero will define it as assessable (subject to workers' compensation premiums).
   • If the benefit is not set to be subject to Income Tax: It will be defined as not assessable.

   Important

   If these defaults are incorrect for your custom earnings or benefits, contact support before running your first payroll.

These steps are in the recommended order, but you can complete them in whatever order suits you best.

1. Mark all exempt employees as exempt
   1. In People, click Employee List and select the exempt employee.
   2. In their Employee Profile, scroll to the Pay & compensation section and click the Taxes, credits & exemptions tab.
   3. Scroll to Taxes & exemptions, click the pencil icon and toggle on the Workers' compensation exempt field.
   4. Click Save.
   5. Repeat for each exempt employee.

2. Create a Workers' Compensation rate for every rate and province combination your business is subject to

   1. Go to Settings → Payroll card → Workers' Compensation.
   2. Click + Create rate.
   3. Enter the Rate Name, Applicable year, Province, and Rate.
      • Rate name: free text, editable later
      • Applicable year: not editable after saving
      • Applicable province: not editable after saving
      • Rate: not editable after saving
   4. Click Create rate to save.

   How to enter your rate correctly

   Employment Hero requires the rate as a numeric value only. Do not include symbols, letters, or formulas — Employment Hero handles the calculations automatically.

   Example rate	Enter as
   0.19%	0.19
   $1.60	1.60
   0.22% or 22 cents/$100	0.22

3. Assign employees to the Workers' Compensation rate they are subject to
   1. Click + Assign Employees. Select all employees or use the search bar to find specific employees.
   2. Repeat for any additional rates until all assignments are complete.
   3. If you created a rate without assigning employees at the time, go to Settings → Payroll card → Workers' Compensation → click the three dots on the rate line → Edit → follow the steps above.

When you are satisfied with your setup, go to Payroll and complete your first pay run. Employment Hero will automatically run the retroactive calculation, which you can view in your Payroll Reports.

1. Go to Reporting → Payroll.
2. Select the Workers' Compensation Report to review your Total Workers' Comp Earnings, Subject Earnings, Premium Calculation, and Excess Earnings.

That's it! You've completed your Workers' Compensation setup. If you have any questions, feel free to reach out to support.