Available for the following plan: Employment Unlimited
Available for the following user access levels: Admin
Ever finalize payroll and then realize something was missed? No problem! You can use an additional pay run to fix this easily.
This feature lets you pay an employee for a previous, completed pay period. It creates a new, separate payment and links it back to the original payroll, keeping your records accurate.
It's the perfect solution for times when:
- An employee is missing hours from their last check.
- A pay raise was approved, but wasn't applied in time.
This guide explains how to create an additional recurring payroll.
Additional Recurring Payroll vs. Off-Cycle Payroll: What's the Difference?
It's important to know when to use this versus an off-cycle payroll:
- Additional Recurring Payroll: Use this to make corrections to a past, finalized payroll. It’s for payments that should have been included in a previous pay period but were missed (e.g., missing overtime, a retroactive raise).
- Off-Cycle Payroll: Use this for new, one-time payments that are not part of the regular pay schedule (e.g., a bonus or a final paycheck).
Getting started
How to create an additional recurring payroll
- First, navigate to Pay > Payroll > Run Payroll.
- Then, click the + Create a New Payroll button.
- Select the desired Pay Schedule from the dropdown menu.
- Below Pay schedule name field, check the box labelled "Use a previously completed pay period."
- A new dropdown menu will appear.
- Select the specific past pay period you need to connect this new payment to.
- The system will automatically fill in the Pay Period start and end dates.
- Next, use the dropdown to select the Pay Date. This is the date the funds will be paid to the employee.
Important: You must select a date that is at least 4 business days in the future. We require this minimum time to process direct deposit payments, and selecting an earlier date will cause an error. - Check the "Create an empty pay run" box if you don't want the employee's default earnings to populate in the pay run.
- Click the Continue to add employees button.
- Select the employees you want to add to the pay run. You can select all employees or choose selected employees and use the search box to find the employee(s) you need.
Note: If you choose all employees, it will include all employees attached to the selected pay schedule. - Once you've selected the employee(s) needed, click the Create payroll button.
- Click on the employee's name and under the Earnings heading, click on the Add earnings for this employee link.
Timesheets: If the employee has submitted timesheets, you can click the Actions dropdown next to their name at the top and select Import Timesheets. - If you need to add Benefits, deductions, or expenses, you can do so by clicking the relevant link and adding them.
- Once you're done, you'll see the Payroll totals at the top of the page.
- Click the Complete Payroll button in the upper right corner.
- In the pop-up, select the pay options you need and click the Complete Payroll button.