Available for the following EmploymentOS plans: Employment Plus, Employment Unlimited
Available for the following user access level: Manager, Admin
You can enable our Negative Time Off Balance feature via the Time Off Settings page. The feature applies to all time off types and means that an employee cannot ask for time off that would put them into a negative balance. Employees will receive an error message when attempting to apply for time off that would put them into negative time off.
We calculate negative time off based on submitted and approved time off. Should a manager or administrator allow an employee to go into negative time off, only they can submit the time off request for that employee.
Getting started
To stop employees from going into negative time off, you can use the Prevent negative time off function. Below is a description of how to turn this feature on.
- Log into Employment Hero.
- Click the Settings menu.
- Click the Time Off Settings submenu.
- Click the Edit (Three dots) button next to the time off type you want to edit (e.g. Annual Vacation).
- Click the checkbox next to Prevent negative time off balance.
- Click the Save button.
To allow employees to go into negative time off, make sure the Prevent negative time off function is off. Below is a description of how to turn this feature off.
- Log into Employment Hero.
- Click the Settings menu.
- Click the Time Off Settings submenu.
- Click the Edit (Three dots) button next to the time off type you want to edit (e.g. Annual Vacation).
- Make sure the checkbox next to Prevent negative time off balance is unticked.
- Click the Save button.
Further information
- For all time off types that have a Tracked Balance, we have introduced a setting called Prevent Negative Time Off Balances. This will prevent any employees from submitting a time off request if the time off allowance is remaining. The message appears. This means that the employee will go into a negative time-off balance if the amount is approved. This will apply to all self-submitted time off requests (employees or managers/admins applying time off for themselves)
- An admin can submit negative time off for everyone.
- Managers can only submit negative time off for their reporting employees.
- Custom security group users who have access to time off management for all employees will be able to submit negative time off for everyone.
Explore related content
- How do I enable my employees to see a company time off schedule? This FAQ answers a common customer question about how to enable an employee's time off schedule.
- How do I view and request time off? This feature allows you to see your latest time off balance and if you have the balance required, submit a time off request.