Available for the following Payroll classic plans: Standard, Premium
Available for the following user access levels: Admin
As a payroll Admin, you may have employees asking for a copy of their pay stubs. These requests can come in for a variety of reasons, so having a simple way to handle them will reduce your time spent on payroll administration.
The Employee File Pay Stubs feature allows you to add a customised message to a specific employee's pay stubs. You can also use this feature to email or download a specific pay stub or download in bulk pay stubs that fall into a specific date range.
Important
If you are using our Employment Hero HR platform, we will send your employees' pay stubs to your HR platform. This is so your employees can be provided access to them via their own HR portal.
Manage data
- Log in to your Employment Hero Payroll platform.
- Click the Employee menu.
- Click the List submenu.
- Click the name of the employee you want to send a pay stub message to.
- Click the Pay Stubs button.
- Enter pay stub message and click the Save button.
Manage data
- Log in to your Employment Hero Payroll platform.
- Click the Employee menu.
- Click the List submenu.
- Click the name of the employee you want to email a pay stub to.
- Click the Pay Stubs button.
- Find the relevant year (e.g. 2021) and click the dropdown button next to it.
Any pay stub month(s) that occurred in your selected year will now be listed (e.g. Apr 2021).
- Click the dropdown button on the relevant month and year (e.g. Apr 2021).
One or more dates (e.g. 20/04/2021) within your chosen year will now be listed.
Note: The listed date(s) will be written in blue text signifying an embedded link. You can click the blue text if you wish to view any relevant pay stub(s).
- Hover your cursor over the relevant date (e.g. 20/04/2021).
Two blue buttons will now appear: one labelled EMAIL and the other labelled DOWNLOAD.
- Click the EMAIL button.
- Log in to your Employment Hero Payroll platform.
- Click the Employee menu.
- Click the List submenu.
- Click the name of the employee whose pay stub you want to download.
- Click the Pay Stubs button.
- Find the relevant year (e.g. 2021) and click the dropdown button next to it.
The month(s) that occurred in your selected year will now be listed (e.g. Apr 2021).
- Click the relevant month and year (e.g. Apr 2021) (each one is a dropdown button).
One or more dates (e.g. 14/04/2021) within your chosen year will now appear.
Note: The listed date(s) will be written in blue text signifying an embedded link. You can click the blue text if you wish to view any relevant pay stub(s).
- Hover your cursor over the relevant date.
Two blue buttons will now appear next to the chosen date: one labelled EMAIL and the other labelled DOWNLOAD.
- Click the DOWNLOAD button.
- Log in to your Employment Hero Payroll platform.
- Click the Employee menu.
- Click the List submenu.
- Click on the name of the employee whose pay stub you want to download.
- Click the Pay Stubs button.
- In the field under the text that says Select a date range below to download all available pay stubs, enter the relevant date range.
- Click the Download button next to the field you just used.
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