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Approve employee timesheet submissions

Declan Manning
Updated

Available for the following Payroll classic plans: Standard, Premium
Available for the following user access levels: Admin  

Within your organization, you may have employees who need to submit a timesheet that lists out what hours they worked and the breaks they took over their last working week. By utilising an online timesheet submission system, your employees can submit their hours wherever they are, be it in the office or the field, with this information sent through to their manager to review and approve on the spot.

The Approving Employee Timesheet Submission feature allows you to approve or decline employee timesheets either in bulk or individually, add any required notes and compare to their scheduled hours. You can also use this feature to edit a timesheet submission if the details need changing or delete an entry if it is no longer required.

Getting started

Adding a note
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Notes button.
  4. Write out the required note and click the Save button.
Approving timesheets: Individually
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs approving.
  4. Click the Approve Timesheet button.
  5. Click the Ok button.
Approving timesheets: In bulk
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Approve Timesheets button.
  4. Click the Ok button.
Declining timesheets: Individually
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entry that needs declining.
  4. Click the Reject Timesheet button.
  5. Click the Ok button.
Declining timesheets: In bulk
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Reject Timesheets button.
  4. Click the Ok button.
Comparing against the schedule
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Compare with Schedule button.

Maintain

Filtering timesheets
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Choose from the following filters:
    • Ending period.
    • Grouped by:
      • Date.
      • Default location.
      • Employee.
      • Location.
      • Pay schedule.
      • Work type.
    • Status:
      • Any.
      • Any except rejected.
      • Submitted.
      • Approved.
      • Rejected.
      • Processed.
    • Employee.
    • Location.
    • Employee group.
    • Timesheet costs:
      • Hide costs.
      • Show cost.
Editing a timesheet entry
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the Edit button.
  4. Make the required changes and click the Save button.
Deleting timesheet entries
  1. Click the Timesheet menu.
  2. Click the Approve Timesheets submenu.
  3. Click the timesheet entries that need deleting.
  4. Click the Delete Timesheets button.
  5. Click the Delete button.

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  • Payroll Locations This feature allows you to add a new location with the ability to specify its name, state, and general ledger code. The locations you add, and then assign to an employee, will enable you to report on the labour costs of each location.
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