1. Humi by Employment Hero
  2. HR Platform
  3. People
  4. Employees
  5. Employee File

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Edit and update employee job titles and positions

Declan Manning
Updated

Available for the following plans:  Employment Unlimited
Available for the following HR plans: Standard, Premium, Platinum
Available for the following user access levels: Admin  

Sometimes, you may need to update an employee's details when their job circumstances change, such as switching from part-time to full-time or receiving a new job title after a promotion.

Employment History is the feature that updates these details, ensuring the changes are reflected across the entire HR platform. This centralized process keeps employee position records accurate and up to date.

Helpful Hint

To change job titles or add people to Employment Hero, you must be an admin or have set up the Custom Security Settings.

Manage an employee's position details

Below shows how to add, change or delete a new position to an employee's file.

Add a new position for an employee
  1. Click the People menu.
  2. Click the Employees List submenu.
  3. Select the employee who needs position details added.
  4. Select the Employment records tile.
  5. Click the Position & Pay Rates tab.
  6. Click the + Assign position button.

  7. Fill out and save the new position.
     

    Helpful Hint

    Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.

    • You can then fill out the Start date and End date (if necessary) in the Pay & Compensation tab

      Helpful Hint

      Use the End Date field for when the employee has a fixed end date or when the job description is only temporary. The end date is not a required field.

    • Income type:
      • You can select Regular Pay Annual and/or put your comments 
         
Edit an employee's position details
  1. Click the People menu.
  2. Click the Employees List submenu.
  3. Select the employee who needs their position details need to be edited.
  4. Select the Employment records tile.
  5. Click the Position & Pay Rates tab.
  6. Click the + Assign position button.

  7. Update the relevant information and then click the Save button.
     

    Helpful Hint

    Industry standard job title is the role name that your industry most commonly uses to refer to your employee's job title.
     

Explore related content:

  • Upload documents to an employee's file. This feature allows you to upload documentation against a chosen employee file and control who has access to this information.
  • Use management notes. This feature allows you to add information via a free-text field to an employee's file, with no limit on the number of notes you can add.
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